ETHICS

Article 1

(Fair Performance of Duties)

• 1) In the performance of duties—including but not limited to bidding, contracting, and the contract process—employees shall not solicit or accept any improper requests, money, entertainment, hospitality, or favors from stakeholders. All professional conduct must distinguish clearly between public and private matters and be carried out in a fair and transparent manner.
• 2) In the execution of duties, employees must avoid any transactions where the interests of the company may conflict with those of individual members. If such a conflict arises, the company’s interests shall take precedence, provided this does not violate ethical standards.

Article 2

(Protection of Company Assets and Use of Budget)

• 1) Company assets and budgets shall be used solely for legitimate business purposes.
• 2) Employees shall not leak or improperly disclose any tangible or intangible assets of the company to third parties without authorization and must strictly comply with all security-related regulations.
• 3) Employees shall not divulge any confidential information obtained in the course of their duties, nor shall they use such information to gain financial benefit for themselves or others.

Article 3

(Fostering a Sound Corporate Culture)

• 1) Employees shall strictly observe working hours and perform their duties diligently and with a strong sense of responsibility.
• 2) All members shall treat one another with mutual trust and respect, recognizing each other as individuals.
• 3) Reports and communications shall be made honestly, without concealment or exaggeration.
• 4) Employees shall act with discretion so as not to damage their personal dignity or the company’s reputation.

Article 4

(Protection of Personal Information)

• 1) Personal information collected, stored, and managed by the company shall be protected in accordance with applicable laws and internal regulations, and the rights of data subjects shall be safeguarded.

Article 5

(Prohibition of Discrimination)

• 1) There shall be no discrimination in hiring, promotion, or compensation based on gender, religion, educational background, place of origin, family ties, political views, social status, marital status (including pregnancy), or disability.
• 2) Equal opportunities shall be provided based on individual capabilities and performance, with evaluations conducted under fair standards and compensation given justly.

1. General Conduct

• 1) Participating in decision-making processes that may result in a conflict of interest
• 2) Forming personal relationships that could influence vendor selection during the bidding process

2. Nepotism

• 1) Granting special treatment to family members, friends, or other personal acquaintances
• 2) Directly or indirectly supervising a family member, close friend, or personal business partner. This includes approving their employment terms (such as salary, allowances, and training) or approving significant changes to their job description.
• 3) Engaging in a romantic relationship with someone who reports directly or indirectly to you
• 4) Conducting business on behalf of INTIMAX Co., Ltd. with a company that is directly or indirectly controlled by, or has a financial interest involving, a related party of the employee

3. Self-Dealing

• 1) Engaging in business transactions between INTIMAX Co., Ltd. and a company that is directly or indirectly controlled by the employee or a family member, or in which they have a financial interest
• 2) Personally owning or controlling a supplier of INTIMAX Co., Ltd., either directly or through a related party
• 3) Using INTIMAX Co., Ltd.’s assets for personal gain without explicit authorization under the terms of employment or company policies.
• 4) Taking for oneself any business opportunity that belongs to INTIMAX Co., Ltd. by virtue of one’s position or authority

4. Conflict of Interest

• 1) Serving on the board of directors of a competitor of INTIMAX Co., Ltd., or working for, representing, or providing consulting services to such a competitor in a way that competes with INTIMAX Co., Ltd.